Top 15 Contractor CRMs for 2025: Features, Pricing, and Benefits

Managing a contracting business isn’t easy. Juggling bids, clients, and projects can quickly get overwhelming, leading to missed opportunities and miscommunication. As your business grows, relying on spreadsheets or notes just isn’t enough.

A contractor CRM keeps everything organized and helps you stay on top of every job. It  keeps all your bids, schedules, and client details in one place. Whether you’re a roofer, builder, or remodeler, it helps you stay organized, communicate better, and deliver great results.

In this blog, we’ll cover the top 15 contractor CRMs for 2025 with their features, pricing, and benefits to help your business work smarter and grow faster.

What is Contractor CRM?

A contractor CRM is a type of software designed specifically for contractors and construction businesses that manage clients, projects, and leads in one place.

Unlike general CRMs that mainly focus on sales and customer management, a contractor CRM offers tools built for your daily operations. This includes tools such as bid management, job scheduling, project tracking, and team coordination.

It keeps all your client details, project updates, and communications organized so you can follow up easily and finish projects on time. By solving industry-specific challenges, a contractor CRM streamlines your workflow, strengthens client relationships, and helps your business grow faster.

Who Needs Contractor CRM?

A contractor CRM helps anyone juggling multiple jobs and clients. From HVAC and plumbing to electrical and construction teams, it keeps projects organized, improves communication, and saves time—making daily operations smoother and more efficient.

Here are the types of contractors who benefit the most:

• HVAC contractors:With service calls, maintenance, and emergencies to manage, HVAC businesses can easily lose track of schedules and client details. A CRM helps by automating appointments, sending reminders, and tracking equipment history—so every job runs smoothly and customers stay happy.
• Plumbing Businesses: Plumbers handle everything from urgent repairs to large installations. A CRM helps manage work orders, track inventory, and access past job histories for faster problem-solving and better customer service.
• Electrical Contractors:Managing multiple wiring projects, both residential and commercial, requires precise scheduling and task tracking. A CRM keeps teams coordinated, tracks proposals, and ensures deadlines are met.
• Mechanical & Engineering Firms:Large-scale projects need detailed documentation, seamless team collaboration, and smooth client communication. A CRM with workflow automation, document storage, and project tracking keeps complex projects on schedule.
• Construction Sales Teams:Sales reps managing leads, bids, and follow-ups can stay on top of every opportunity with a CRM that provides pipeline management and automated reminders.
• Independent Contractors:Solo operators or small crews can use a CRM to organize client details, schedule jobs, send invoices, and run their business efficiently.

Benefits of Using CRM for Contractors

A contractor CRM helps you stay organized, manage clients, and streamline projects. It speeds up bids, improves communication, tracks tasks, and increases efficiency and profits. Here’s a closer look at the key benefits:

1. Faster Bid Responses

A CRM helps contractors manage bids quickly and efficiently. It stores all client details, past proposals, and deadlines in one place, making it easy to prepare accurate bids faster. Automatic reminders and follow-ups ensure you never miss an opportunity to win new projects.

2. Stronger Client Communication

With a contractor CRM, every message, call, and email is saved in one system. This makes it easy to track conversations and updates, so your team always knows what’s going on. Clear, consistent communication builds trust and keeps clients happy throughout the project.

3. Seamless Project Handovers

Project handovers are smoother with contractor CRM. This stores all project information—contracts, estimates, and progress notes in one place. Therefore, everyone involved can easily access the details they need, reducing confusion and keeping projects running without delays.

4. Higher Deal Closure Rates

A CRM helps you see which leads are most likely to turn into clients. By keeping track of follow-ups and reminders, your team can focus on the right opportunities. This leads to faster conversions and more closed deals.

5. Clear Pipeline Visibility

CRM dashboards give a complete view of your entire sales pipeline. You can easily see which projects are in progress, which bids are pending, and where you might need to take action. This clarity helps you plan better and make smarter business decisions.

6. Smarter Resource Planning

A CRM makes it easy to manage people and equipment. You can see who’s available, assign jobs, and avoid double bookings. This keeps schedules organized and helps your team stay productive without overworking anyone.

7. Improved Profitability

With detailed reports and analytics, a CRM shows where your business is making or losing money. You can track costs, timelines, and performance to find ways to save time and boost profits on future projects.

8. Accurate Estimates & Faster Quoting

A CRM for contractors helps you create quick and accurate quotes using real data from past projects. It considers material costs, labor, and other expenses, helping you send professional quotes faster and win more bids.

9. Job Scheduling & Task Tracking

With contractor CRM scheduling tools, you can easily assign tasks, monitor progress, and send automatic reminders. Your team always knows their responsibilities and deadlines, ensuring every project stays organized, on track, and well-coordinated—even across multiple job sites.

Features to Look for in CRM for Contractors

When choosing a CRM for contractors, look for features like lead management, job scheduling, estimating, document storage, and budget tracking. These tools help organize projects, improve teamwork, and keep everything on schedule, making your business more efficient and profitable.

1. Lead & Bid Management Tools

These tools help contractors track every potential client and project opportunity in one place. They organize inquiries, monitor follow-ups, and prioritize leads so you never miss a chance to win a project. Efficient lead management speeds up responses and increases the likelihood of closing deals.

2. Estimating & Quoting Capabilities

Another essential feature to look for in contractor CRM is estimating and quoting features. This feature allows contractors to create precise project proposals quickly. They calculate material, labor, and overhead costs automatically, reducing errors. Moreover, accurate quotes help win client trust, prevent budget overruns, and make your bidding process faster and more professional.

3. Job Scheduling & Task Tracking

Job scheduling and task tracking tools help manage projects by assigning tasks, setting deadlines, and tracking progress. Scheduling keeps projects on time, while task tracking clarifies who’s doing what. Together, they reduce delays, boost teamwork, and make handling multiple jobs easier.

4. Subcontractor & Contact Management

This feature centralizes all subcontractor and vendor information, including your contacts, contracts, and assignments. It gives you easy access to the information, ensures better coordination, timely communication, and smoother collaboration on projects. Plus, it helps maintain strong working relationships.

5. Client Communication & Portals

CRM communication tools and client portals allow you to keep clients informed at every stage. Your clients can view updates, share documents, and communicate directly with the team. Therefore, transparent communication improves client satisfaction and reduces misunderstandings.

6. Centralized Document & File Storage

Centralized storage keeps all your project-related documents—blueprints, contracts, permits, and photos in one secure location. This provides easy access, helping you save time, avoid lost paperwork, and ensuring everyone is working from the latest information.

7. Mobile Access for Field Teams

The mobile access feature of contractor CRM lets your field teams update progress, check schedules, and communicate from anywhere. This ensures that your office staff and on-site teams are always in sync, improving response times, project oversight, and overall efficiency.

8. Budget & Expense Tracking

Budgeting and expense tracking features monitor your costs for materials, labor, and other expenses in real time. You can quickly spot overspending, adjust plans, and keep projects within budget, protecting profitability and avoiding costly mistakes.

9. Customizable Fields for Trade-Specific Data

Customizable fields let you track details like safety checks, permits, or materials in your CRM. This tailors the system to your needs, helping your team manage projects smoothly without a rigid, one-size-fits-all setup.

10. Integration with Accounting & Project Software

Integration connects your CRM with other tools like accounting or project management software. This streamlines data sharing, eliminates duplicate entries, and provides a complete view of both financial and operational performance, making decision-making faster and more accurate.

15 Best CRM for Contractors & Construction

Running a contracting business involves keeping track of leads, bids, schedules, and clients, which can be tough. Here are the top 15 CRMs for 2025 to help contractors stay organized and manage everything in one place.

1. LeadHeed

LeadHeed makes it easy for contractors to handle everything—from the first client inquiry to the final invoice. You can track leads, schedule jobs, assign tasks, and monitor progress in one place. It’s built to help both office and field teams stay connected and organized without any hassle.

Key Features:

• Lead management: A CRM lets you capture, organize, and follow up with leads from multiple sources to never miss a project opportunity.
• Workflow automation: It saves time by automating routine tasks like sending follow-ups or assigning jobs.
• Mobile access: LeadHeed CRM helps you update project details, upload photos, and check client info right from your phone.
• Reports & insights: You can get a clear view of sales, job progress, and team performance to make smarter business decisions.

LeadHeed Pricing:

• Free: $0
• Basic: $12 per user/month (billed annually)
• Pro: $28 per user/month (billed annually)

2. Contactzilla

Contactzilla isn’t a full-fledged construction CRM, but it’s perfect for one essential task — keeping every team member on the same page with accurate contact information. It allows contractors to create separate contact lists for different projects or departments, assign permissions for who can view or edit, and ensure every update appears instantly on team members’ iPhones or Android devices.

Key Features:

• Centralized contact management: Contactzillakeeps all your client, supplier, and subcontractor details organized and accessible across your entire team.
• Permission controls: It grants edit or view-only access to ensure data stays secure and consistent.
• Offline access: Your field teams can view contacts even without internet; updates sync automatically once connected.
• Multiple address books:  A CRM helps you create separate lists for different crews or job sites for better organization.

Pricing:

• Starts at $19/month
• Free Trial: 14-day free trial available (no credit card required)

3. HubSpot

HubSpot CRM helps contractors manage clients, track projects, and stay organized in one place. Its simple interface, automation tools, and mobile app make it easy to keep teams connected and projects on track.

Key Features:

• Lead and project management: HubSpot helps you stay organized and follow up on time. It keeps track of every lead and project from start to finish.
• Centralized data storage: All your client info, files, and messages are in one place—easy to find when you need them.
• Mobile accessibility: You can update projects and stay in touch with your team, even while you’re on-site.

Pricing:

• Free Plan: $0
• Starter: From $15/user/month
• Professional: From $890/user/month (includes 3 users)
• Enterprise: From $3600/user/month (includes 5 users)

4. Jobber

Jobber helps contractors manage projects, schedules, and client relationships from one easy-to-use platform. It’s built for teams who spend most of their time in the field, making it simple to stay organized and connected wherever the job takes you.

Key Features of Jobber CRM

• Project management: Jobber CRM lets you manage projects from start to finish across different sites with easy tracking and updates.
• Mobile app: It helps you access project info, track time, and update job details directly from the field.
• Client communication: It also keeps clients informed with automated text and email updates about their projects.

Jobber CRM Pricing:

• Core: From $25/user/month (billed annually)
• Connect: From $75/user/month (billed annually)
• Grow: From $126/user/month (billed annually)

5. Leap

Leap is a contractor CRM designed to simplify project, client, and sales management. It combines estimating, scheduling, document storage, and client communication into one mobile-friendly platform.

Key Features:

• Contract & license management: Leap CRM keeps contracts, licenses, and permits organized and accessible.
• Document management: It stores blueprints, photos, and job documents securely in the cloud.
• Scheduling & task management: It lets you plan jobs, assign crews, and send reminders automatically.

Pricing Plans:

• Essential: $79/month (flat rate)
• Team: $298/user/month

6. Zoho CRM

Zoho CRM helps contractors stay organized, communicate better with clients, and streamline sales and project workflows. Its mobile-friendly platform keeps teams connected on-site and in the office. This makes it easier to manage projects, track leads, and grow your business.

Key Features:

• Client communication: Zoho CRM allows you to send emails, chat messages, or make calls directly from the platform to stay in touch with clients and prospects.
• Project management integration: You can track project progress, assign tasks, and ensure deadlines are met without leaving the CRM.
• Mobile access: You can update information, view project details, and manage leads while on the job site.

Zoho CRM Pricing:

• Free plan: $0 for up to 3 users
• Standard: From $14/user/month
• Professional: From $23/user/month
• Enterprise: From $40/user/month
• Ultimate: From $52/user/month

7. Salesforce

Salesforce is a leading CRM platform that helps contractors manage clients, leads, and projects efficiently. Its flexibility and wide range of features make it ideal for businesses that need a highly tailored solution to fit their unique workflows.

Key Features:

• Lead & opportunity management: Salesforce allows you to track every potential client and project from first contact to closing.
• Sales forecasting: You can plan and predict revenue to make informed business decisions.
• Analytics & reporting: You can also get detailed insights into sales performance, project progress, and team productivity.
• Third-Party integrations: You can connect Salesforce with other tools and software for a seamless workflow.

Salesforce Pricing:

• Starter suite: $25 USD/User/Month (billed monthly or annually)
• Pro suite: $100 USD/User/Month (billed annually)
• Enterprise: $175 USD/User/Month (billed annually)

8. BuilderTrend

Buildertrend is an all-in-one construction CRM designed to keep projects, clients, and finances organized. It combines project management, client communication, sales tracking, and financial tools in one platform. With Buildertrend, contractors can manage multiple projects smoothly while keeping clients updated and engaged.

Key Features:

• Sales management: BuilderTrend tracks leads, creates proposals, and manages contracts to grow your business.
• Financial management: It monitors budgets, bids, and costs while integrating with QuickBooks or Xero for easier accounting.
• Client portal: It also allows your clients to view project progress, approve selections, and communicate directly with your team.

BuilderTrend Pricing:

• Base plan: From $29.99/month
• Pro plan: From $39.99/month

9. Monday CRM

Monday CRM helps contractors stay organized by keeping all project details and client info in one place. It makes scheduling easier, tracks progress, and keeps your team on the same page so projects run smoothly.

Key Features:

• Custom workflows: Monday CRM allows you to set up pipelines and deal stages the way your team works best.
• Automated tasks: It automatically assigns leads, sets reminders, and gets notifications so nothing is forgotten.
• Visual dashboards: You can quickly see budgets, project updates, and team performance at a glance.
• Mobile access: You can update jobs, check client info, and track progress right from the field.

Monday CRM Pricing:

• Basic: $12/user/month
• Standard: $17/user/month
• Pro: $28/user/month
• Enterprise: Custom pricing

10. Followup CRM

Followup CRM is designed to simplify the bid and sales process for contractors. It helps track opportunities, manage client relationships, and streamline proposals—all from a single platform. This makes it easier to win more jobs and stay on top of every lead.

Key Features:

• Opportunity & bid tracking: With Followup CRM, you can monitor every bid and sales opportunity from start to finish.
• Client relationship management:It keeps all your contractor and client interactions organized and accessible.
• Proposal generation: It also creates and sends proposals directly from the platform to save time.
• Bid calendar & scheduling:A CRM lets you plan, track, and manage bids efficiently with a digital calendar.

Followup CRM Pricing:

• Essentials: $55/month/user
• Professional: $75/month/user with a $1000 setup cost

11. Capsule CRM

Capsule CRM helps contractors manage projects, clients, and communication all in one place. Its mobile app and flexible features let teams stay organized and productive, whether they’re on-site or in the office.

Key Features:

• Mobile access: With Capsule CRM, you can check project updates, client info, and tasks from anywhere using iOS or Android apps.
• Customizable fields: It helps you adapt the CRM to track the details that matter most for your projects and workflow.
• Project management: It also monitors projects from the first bid to completion, keeping timelines and tasks on track.

Capsule Pricing:

• Free:$0 for 2 users
• Starter: From $18/user/month (billed annually)
• Growth: From $36/user/month (billed annually)
• Advanced: From $54/user/month (billed annually)

12. Contractor Foreman

Contractor Foreman is designed specifically for the construction industry, helping contractors manage projects from estimates to final invoicing. It combines scheduling, bid management, job costing, and time tracking with tools to maintain safety and compliance. This helps in keeping teams productive and projects on track.

Key Features:

• Scheduling & time tracking: Contractor Foreman plans crews, manages shifts, and records work hours accurately.
• Job costing & financial tools: It integrates with QuickBooks and Stripe to manage budgets, invoices, and payments smoothly.
• Safety c& Compliance: You can record incidents, hold safety meetings, and track equipment to meet regulatory standards.

Contractor Foreman Pricing:

• Basic: $49/month (billed annually)
• Standard: $79/month (billed annually)
• Plus: $125/month (billed annually)
• Pro: $166/month (billed annually)
• Unlimited: $249/month (billed annually)

13. Pipedrive

Pipedrive helps contractors stay organized by turning complex sales and project workflows into a clear, visual process. Its intuitive pipelines, automation tools, and mobile access make it easy to track deals, manage projects, and keep teams on the same page.

Key Features:

• Visual Pipeline Management:Pipedrive allows you to see every deal and project stage at a glance for better organization.
• Automation Tools:It automates follow-ups and repetitive tasks to save time and reduce errors.
• Customizable Pipelines & Fields: It tailors the CRM to capture project-specific details and manage multiple pipelines at once.
• Mobile App: You can access updates, manage tasks, and communicate with clients directly from the field.

Pipedrive Pricing:

• Lite:From $14/user/month (billed annually)
• Growth:From $39/user/month (billed annually)
• Premium:From $59/user/month (billed annually)
• Unlimited: $249/month (billed annually)

14. JobNimbus

JobNimbus is a contractor CRM and project management solution that helps teams manage leads, jobs, and billing from one place. It is designed specifically for construction and roofing professionals. It keeps your office and field teams connected with real-time updates and an easy-to-use interface.

Key Features:

• Custom workflows: JobNimbus adapts the CRM to match your business process—from lead tracking to final invoicing.
• Project management tools: They schedule tasks, manage documents, and monitor progress to keep every job on track.
• Mobile access: You can update project details, upload photos, and communicate instantly while on-site.
• Seamless integrations: You can connect with tools like QuickBooks, EagleView, and CompanyCam for smooth business operations.

JobNimbus Pricing:

• Custom pricing: Contact JobNimbus for a tailored quote

15. Nimble CRM

Nimble CRM simplifies how contractors handle relationships and communication. It automatically gathers client details, tracks conversations, and organizes every contact in one place—making it easier to stay connected with clients, suppliers, and team members without juggling multiple tools.

Key Features:

• Smart contact insights: Nimble CRM instantly pulls client information from emails and social profiles to get a complete view of your relationships.
• Unified communication: It keeps track of all messages and interactions in one simple dashboard.
• Contact grouping: It organizes contacts by project or category for faster follow-ups and better coordination.
• Task & reminder system: You stay on schedule with built-in task tracking and calendar syncing.

Nimble CRM Pricing:

• Business plan: Starts at $24.90/user/month (billed annually)

How to Choose the Best Contractor CRM?

Choosing the right contractor CRM is essential for staying organized and efficient. Look for a contractor-focused CRM that lets you import contacts, customize workflows, train your team, integrate tools, and automate reminders. Let’s break down each step in more detail below.

1. Use a Contractor-focused CRM

The first step is to choose a CRM that is made for contractors or construction teams. These tools are built around your needs—estimating, scheduling, invoicing, and tracking jobs. This ensures you don’t waste time adapting a generic system.

2. Import Contacts & Projects

The next step is adding all your clients, vendors, and ongoing projects to the CRM. This keeps everything organized and easy to find. Therefore, no more jumping between spreadsheets or searching through emails.

3. Customize Fields & Workflows

Every contractor works differently. You should set up your CRM to match your process. You can add custom fields, adjust stages, and build workflows that fit how your team actually works day-to-day.

4. Train Your Team

You must ensure everyone knows how to use the system. A short training session goes a long way. Once your crew understands it, they can easily update tasks, check schedules, and share project details from anywhere.

5. Integrate With Accounting Tools

Your CRM should connect with the tools you already use—like QuickBooks, Google Calendar, or estimating apps. These integrations help you save time and prevent data from getting lost or duplicated.

6. Automate Reminders & Follow-ups

Finally, you should set automatic reminders for calls, tasks, or payments. This keeps your projects on schedule and ensures no client gets forgotten.

Conclusion

Managing a contracting business is challenging, but the right CRM can make it much easier. A contractor CRM helps you stay organized, manage leads, track projects, schedule tasks, communicate with clients, and control budgets—all from one place. By using a CRM, you can improve efficiency, reduce errors, strengthen client relationships, and grow your business.

Among the top 15 contractor CRMs for 2025, solutions like LeadHeed, Buildertrend, Jobber, and HubSpot stand out for their features, usability, and mobile access.

For contractors looking for an all-in-one, easy-to-use solution that keeps office and field teams connected, LeadHeed is the best choice. From lead management and project tracking to automated workflows and real-time updates, it has everything your business needs to stay organized and grow.

Take the next step today—try LeadHeed and see how it can transform the way you manage your contracting business.

FAQs

What is the best CRM for contractors?

The ideal CRM for contractors should streamline lead management, project tracking, and client communication. Top choices include: LeadHeed, BuilderTrend, Hubspot, and Contractor Foreman.

What’s the difference between contractor CRM and construction management software?

• While both tools aim to improve efficiency, they serve different purposes:
• Contractor CRM:Focuses on managing customer relationships, tracking leads, and streamlining sales processes.

Construction Management Software: Offers comprehensive solutions for project planning, budgeting, scheduling, and resource allocation.

In essence, CRM tools help acquire and maintain clients, while construction management software oversees the execution of projects.

Can contractors use free CRM tools?

Yes, several free CRM tools are available for contractors, including HubSpot and Zoho CRM.

How can CRM software improve project management in construction?

CRM software makes construction project management easier and more efficient. It keeps all client info and project details in one place, automates reminders and follow-ups, tracks progress and budgets, and helps your team collaborate.