For recruitment and staffing agencies, hundreds of candidate profiles, job orders, and client interactions without a centralized system can quickly turn into chaos. Endless spreadsheets, missed follow‑ups, and inconsistent communication slow down hiring and can result in losing top talent altogether.
A recruitment CRM software allows agencies and staffing companies to efficiently manage candidate pipelines for talent acquisition with an improved recruitment process.
More than 74% of recruiting agencies now reportedly use CRM platforms to manage candidate pipelines, passive talent pools, and employer branding. It shows how critical Recruitment CRM software has become for staffing success.
Here are the 11 best recruiting CRM software you can choose from for faster placements and better hiring decisions.
- JobAdder
- Bullhorn
- Zoho Recruit
- Crelate Talent
- Greenhouse
- HubSpot CRM
- Loxo
- Beamery
- Recruiterflow
- Recruit CRM
- LeadHeed
| CRM Software | Standout Features | Plans & Pricing (per user) |
|---|---|---|
|
1. JobAdder
 |
✓ ATS + recruiting CRM in one place
✓ Job posting + candidate pipeline tracking
✓ Team workflow and activity tracking
✓ Reporting for roles, sources, and performance
|
Price: Contact sales
Free trial: No (Request Demo)
|
|
2. Bullhorn
 |
✓ CRM for staffing companies (sales + recruiting ops)
✓ Pipeline management for jobs, candidates, and clients
✓ Automation to speed up repeat tasks
✓ Reporting for performance tracking
|
Price: Contact sales
Free trial: No (Request Demo)
|
|
3. Zoho Recruit
 |
✓ Recruitment CRM system with ATS essentials
✓ Resume parsing + candidate search
✓ Workflow automation with templates
✓ Client portal option (by plan)
|
Forever Free: $0 (Free Plan)
Standard: $30/month ($25/month billed annually)
Professional: $60/month ($50/month billed annually)
Enterprise: $90/month ($75/month billed annually)
Free Trial: 15-day (Enterprise)
|
|
4. Crelate Talent
 |
✓ ATS + CRM designed for staffing agencies
✓ Client submissions and portals
✓ Automation for recruiting workflows
✓ Analytics for recruiter activity
|
Business plan: $119/user/month
Business Plus: Custom pricing
Enterprise: Custom pricing
Free trial: Contact sales (demo + trial)
|
|
5. Greenhouse
 |
✓ Structured hiring with scorecards
✓ Interview planning and approvals
✓ Pipeline reporting and dashboards
✓ Integrations across HR tools
|
Price: Contact sales
Free trial: No (Request Demo)
|
|
6. HubSpot CRM
 |
✓ CRM for recruiting for client acquisition
✓ Deal pipelines for contracts and roles
✓ Email tracking and meeting links
✓ Automation on paid plans
|
Free CRM plan: $0 (basic features)
Starter: $15/month
Professional: $890/month
Enterprise: $3,600/month
Free Trial: 14 days
|
|
7. Loxo
 |
✓ Recruiting CRM software + ATS workflow
✓ Sourcing tools and extension
✓ Outreach sequences for candidates
✓ Pipeline from outreach to placement
|
Free plan: $0 (1 user only)
Basic plan: $169/user/month
Professional & Enterprise: Contact sales
Free Trial: 14 days (contact sales)
|
|
8. Beamery
 |
✓ Talent acquisition CRM for nurturing talent pools
✓ Campaigns for candidate engagement
✓ Analytics for pipeline health
✓ Enterprise integrations with ATS tools
|
Price: Contact sales
Free trial: No (Request Demo)
|
|
9. Recruiterflow
 |
✓ Crm for staffing agency + ATS core
✓ Outreach sequences and templates
✓ Recruiting workflows with automation
✓ Reports for activity and pipeline
|
Platform plan: $149/month
($119/month billed annually)
Free trial: 14 days (demo first)
|
|
10. Recruit CRM
 |
✓ Recruitment CRM software (ATS + CRM)
✓ Kanban pipelines for candidates and deals
✓ Email tracking and activity log
✓ Task automation for follow-ups
|
Pro: $59/month
Business: $89/month
Enterprise: $159/month
Free Trial: 14 days
|
|
11. LeadHeed
 |
✓ Lead generation (forms, socials)
✓ Lead filters (source, tags, owners)
✓ Track where staffing clients and candidates come from
✓ Task management & activity history
✓ Automation & reminders
✓ Omnichannel (calls, SMS, email, socials)
|
Free: $0/month (up to 3 users)
Pro: $15/month ($12/month billed annually)
Elite: $35/month ($28/month billed annually)
Free trial: 14 days
|
What is a Recruitment CRM, and Why Do Staffing Agencies Need It?
A recruiting CRM system is software that helps recruiters and staffing teams manage relationships with candidates. Unlike a basic spreadsheet, recruitment CRM keeps your pipeline organized and your team aligned in real time.
Staffing agencies need a CRM for recruiting because placements depend on speed, timing, and consistent follow-up. When your data is scattered across emails, notes, and messages, you miss calls, forget check-ins, and lose candidates to faster competitors.
Benefits of recruiting CRM software:
- Centralize candidates in one place so you can instantly see history, preferences, and past activity.
- Track every interaction (calls, emails, meetings, notes) so recruiters never ask the same question twice.
- Move candidates through clear pipeline stages for a smooth hiring process.
New Candidates → Interview Scheduled → Interview Rescheduled → Interviewed → Offer Letter Sent → Placed → Joined
- Automate follow-ups and reminders so no warm candidate goes cold due to missed timing.
- Measure performance like response rates, conversions, and time-to-fill to improve outcomes.
Best CRM for Recruiting and Staffing Agencies (our top picks)
Choosing the right recruitment CRM software comes down to how your team works every day. Some tools focus on full ATS + CRM workflows, while others are stronger on client management, outreach, or pipeline reporting.
Here’s a list of the 11 best CRM software we’have gathered for recruiting and staffing companies to create a better process for talent acquisition.
1. JobAdder
JobAdder is an ATS + recruitment CRM software designed for recruitment and staffing teams that need one system for candidates, clients, and open roles. It helps you manage the full recruiting workflow, from sourcing and job posting to shortlisting and placement, without switching between multiple tools.
For agencies, JobAdder also supports the sales side of recruiting. Its recruitment CRM system includes a business development pipeline to capture leads and move them toward live job orders. That makes it a practical CRM for staffing agency teams that balance candidate delivery with steady client acquisition.
Features:
✓ ATS + CRM for recruiting in one platform
✓ Candidate pipeline visibility (track people across stages)
✓ Business development pipeline for staffing sales and client growth
✓ Post jobs to 200+ job boards through the platform
✓ Email plugins for Gmail and Outlook to keep communication tied to records
✓ LinkedIn Recruiter integration to reduce switching and save time
| Pros | Cons |
| ✅ Strong fit for recruiting teams that want ATS + recruiting CRM software together ✅ Helps agencies manage candidate delivery and client pipeline in one workflow ✅ Job board ecosystem reduces manual posting and admin time ✅ Email and LinkedIn integrations help keep communication organized |
❌ Best results depend on keeping stages and records updated ❌ Setup can take planning if you want a clean, repeatable process |
Plans & Pricing:
Submit your details to request pricing
Free trial: No (Request Demo)
2. Bullhorn
Bullhorn is a well-known recruitment CRM software built for staffing and recruiting agencies that manage both candidates and client relationships. It combines ATS + CRM workflows, so your team can track job orders, candidates, client contacts, and every interaction in one system.
Bullhorn is a strong CRM for staffing agencies that need structure, speed, and clear pipeline visibility across the full placement cycle.
Features:
✓ ATS + recruitment CRM system for candidate and client management
✓ Intelligent workflows and automation to reduce repetitive recruiting tasks
✓ Recruitment automation for engagement, coordination, and task management (via Bullhorn Automation)
✓ Pay & Bill options for staffing firms that want time-to-pay/bill workflows (add-on solution)
| Pros | Cons |
| ✅ Strong fit for agencies that want ATS + CRM for recruiting in one platform ✅ Automation options help teams stay consistent with follow-ups and workflows ✅ Works well for high-volume staffing where pipeline control matters ✅ Add-ons can support deeper staffing operations (like pay and billing) |
❌ Setup can feel heavy if your team wants a simple, lightweight tool ❌ Advanced automation and operational modules require add-ons |
Plans & Pricing:
Custom pricing based on team size and requirements.
Free Trial: No (Book Demo)
3. Zoho Recruit
Zoho Recruit is a practical recruitment CRM software for agencies that want structured recruiting workflows without a heavy setup. It helps you manage candidates, clients, and job openings in one place, so your team can track progress from sourcing to placement with clear stages and consistent follow-ups.
Zoho Recruit fits well if you want a scalable CRM for staffing agency teams that may start small and grow over time.
Features:
✓ Forever Free plan for basic staffing needs (1 active job)
✓ Candidate sourcing, social recruiting, and talent pipeline tools
✓ Resume management and resume parsing to reduce manual data entry
✓ Candidate portals and advanced analytics
✓ Client portal available as an add-on, so clients can review candidates and share feedback
| Pros | Cons |
| ✅Good choice if you want a budget-friendly recruitment CRM system ✅Strong resume tools and structured recruiting pipeline for daily agency work ✅Scales from small teams to larger agencies with higher job limits on paid tiers ✅Useful add-ons like a client portal help you collaborate with hiring managers |
❌ Advanced features (portals, analytics) sit on higher tiers or add-ons ❌Pricing varies by billing cycle and region |
Plans & pricing:
Forever Free: $0 (Free Plan)
Standard: $30/month [$25/month, if billed annually]
Professional: $60/month [$50/month, if billed annually]
Enterprise: $90/month [$75/month, if billed annually]
Free Trial: 15-day (Enterprise)
4. Crelate Talent
Crelate Talent is an all-in-one recruitment CRM software that brings ATS + CRM in one system. It helps you manage candidates, clients, and job pipelines with clear workflows, so your team stays organized from first contact to placement.
Crelate Talent works well as a CRM for staffing agency teams that need strong search, fast updates, and reliable reporting.
Features:
✓ All-in-one ATS + recruitment CRM system for candidates and clients
✓ Branded job portal and basic client portals
✓ Resume tools (Resume Toolbox) and advanced reports/analytics
✓ Automation and sequencing
✓ Business development workflows for agencies that sell and recruit
| Pros | Cons |
| ✅Combines ATS + CRM for recruiting in one platform ✅Supports agency workflows (candidates + clients + job pipelines) ✅Includes reporting and resume tools ✅Offers advanced automation on higher tiers |
❌Some important features (automation, sequencing, BD workflows) sit on higher plans ❌Pricing depends on plan level and add-ons for larger teams ❌Requires consistent data entry across the team |
Plans & pricing:
Business plan: $119/user/month
Business Plus: customized pricing
Enterprise: use customized pricing
Free trial: Contact sales for a demo and free trial (14 days)
5. Greenhouse
Greenhouse works best for teams that want a structured hiring process and clear accountability across every stage. Many staffing companies use the recruiting CRM when they run a more process-driven model (for example, executive search or internal recruiting).
Greenhouse is mainly an ATS, but it also includes CRM-style features to help you build and nurture a talent network over time. That makes it a strong option if you want a talent acquisition CRM approach, not only short-term placement tracking.
Features:
✓ Structured hiring tools (standard interview plans, and scorecards)
✓ Visual candidate pipeline view to track stages and next actions
✓ CRM feature to build and nurture your talent network
✓ Hiring milestones and pipeline stages that keep teams aligned
✓ Interview scheduling support with calendar coordination
✓ Large integration ecosystem for recruiting workflows
| Pros | Cons |
| ✅Strong fit for structured hiring and consistent interview steps ✅Clear pipeline visibility for hiring teams and recruiters ✅CRM-style talent network support for long-term nurturing ✅Many integrations to connect the rest of your hiring stack |
❌Not built as a classic CRM for staffing agency sales pipeline tool ❌Pricing is not fixed publicly; it varies by company size |
Plans & Pricing:
Custom pricing based on team size and requirements.
Free Trial: No (Book Demo)
6. HubSpot CRM
HubSpot CRM fits recruiting teams that want a strong CRM for staffing companies on the client side. It does not work as a full ATS, but it works well as a CRM for recruiting when your agency needs to manage staffing clients, track job orders like deals, and keep every follow-up on time.
HubSpot helps you keep all client conversations and activities in one timeline, so your team stays aligned.
Features:
✓ Contact, deal, and task management (great for client accounts and job orders)
✓ Email tracking and engagement notifications (follow up at the right time)
✓ Meeting scheduling links (reduce back-and-forth with clients and candidates)
✓ Deal pipeline tracking (simple visibility across stages)
✓ Live chat and sales quotes (useful for inbound client inquiries)
| Pros | Cons |
| ✅Strong option if you want a recruitment CRM system for client management ✅Easy pipeline view for job orders, deals, and follow-ups ✅Useful free tools like email tracking and meeting scheduling ✅Works well for agencies focused on BD and account management |
❌Not a full ATS, so it may not replace your recruiting CRM software / ATS ❌Needs consistent data updates |
Plans & Pricing:
Free CRM plan: $0 (basic features)
Starter: $15/ month (500 credits, 1,000 contacts)
Professional: $890/month (3,000 credits, 2,000 contacts)
Enterprise: $3,600/month (5,000 credits, 10,000 contacts)
Free Trial: 14 days
7. Loxo
Loxo is an AI-powered recruitment CRM system that combines ATS, CRM, sourcing, and outreach in one platform. It suits agencies that run proactive search and need strong outreach workflows alongside a clean pipeline.
Loxo provides you with a control center: you can source candidates, add them to your database, run campaigns, and track replies without jumping between tools.
Features:
✓ All-in-one ATS + recruitment CRM software (including a free plan)
✓ Chrome extension to source profiles and add them to your CRM quickly
✓ 1:1 and bulk outreach with merge fields for high-volume outreach)
✓ Multi-channel campaigns (email, SMS, voice calling) to increase response rates
✓ Email + calendar sync that logs activity automatically
✓ Workflow triggers that automate outreach when stages change
✓ Self-updating CRM agent that refreshes candidate records in the background
| Pros | Cons |
| ✅Strong choice if outreach and sourcing drive your placements ✅Combines ATS + CRM for staffing companies’ style workflows in one place ✅Automation helps teams follow up consistently without manual reminders ✅Free plan helps small teams test the platform before upgrading |
❌Advanced sourcing and automation features sit on higher plans ❌Price per user is high, so costs can rise as your team grows |
Plans & pricing:
Free plan: $0 (1 user only)
Basic plan: $169 per user/month [$209 per user/month, if billed annually]
Professional and Enterprise: contact sales
Free Trial: 14 days (contact sales)
8. Beamery
Beamery is an enterprise-focused talent acquisition CRM built for teams that want to build talent pools, nurture candidates over time, and re-engage people when the right role opens. It works best when you hire at scale and want a strong recruitment CRM system that supports long-term pipeline building, not only short-term hiring.
Features:
✓ Talent CRM to build and manage talent pools with rich candidate data
✓ Campaign-style engagement to keep candidates warm before they apply
✓ Works with major ATS tools through integrations (Workday, SmartRecruiters, Taleo, SAP SuccessFactors, and more)
| Pros | Cons |
| ✅Strong option if you want a long-term talent acquisition CRM ✅Helps teams build talent pools and run candidate engagement at scale ✅Integrates with major ATS platforms, so teams keep data connected |
❌Built mainly for enterprise teams, so it may feel heavy for small agencies ❌Pricing is not listed publicly; you need a demo and a quote |
Plans & Pricing:
Custom pricing based on team size and requirements.
Free Trial: No (Book a Demo)
9. Recruiterflow
Recruiterflow is an all-in-one ATS + recruitment CRM software built for job portals and recruiting and staffing agencies. It helps you manage candidates and clients in one place to run outreach sequences for talent acquisition.
If you want a CRM for your HR or staffing teams that balances recruiting work with business development, Recruiterflow fits well.
Features:
✓ ATS + recruitment CRM system in one platform
✓ Deal & pipeline management for the client side of recruiting
✓ Multi-channel sequences for outreach (email, SMS, WhatsApp, and more)
✓ Automations and reporting to track performance and reduce manual work
✓ Chrome extension for faster sourcing and adding profiles
✓ Email and calendar sync to keep communication tied to records
| Pros | Cons |
| ✅Strong choice if you want ATS + CRM for recruiting in one tool ✅Sequences and automation help teams follow up on time ✅Good pipeline visibility for candidates, clients, and deals ✅Recruiterflow says it avoids add-ons and bundles features |
❌Per-user pricing can feel expensive as your team grows ❌Teams that want only a basic CRM may pay for features they do not use |
Plans & Pricing:
Platform plan: $149 per month [$119 per month, if billed annually]
Free trial: 14 days (get a demo first)
10. Recruit CRM
Recruit CRM is an AI-powered ATS + recruitment CRM software built for job agencies and executive search firms. It brings candidates, clients, job pipelines, and communication into one place, so your team can manage day-to-day recruiting without switching between tools.
Features:
✓ AI-powered ATS + CRM for recruiting agencies
✓ Kanban pipeline view to move candidates through stages
✓ Automatic outreach when stages change
✓ Resume parsing and matching tools to reduce manual work
✓ Candidate submission portal and deals pipeline for the client side of staffing
| Pros | Cons |
| ✅Strong all-in-one option if you want ATS + recruitment CRM system ✅Kanban pipeline keeps recruiting steps clear and easy to manage ✅AI features like resume parsing and matching help save time ✅Offers an unlimited free trial with no credit card required |
❌Add-ons may apply depending on what your agency needs ❌Some essential features may be limited by plan level |
Plans & Pricing:
Pro: $59/month
Business: $89/month
Enterprise: $159/month
Free Trial: 14 days
11. LeadHeed
LeadHeed is an all-in-one recruitment CRM system that works especially well for the client and sales side of recruiting. If your agency already uses an ATS for candidates, LeadHeed can act as the CRM for staffing agency teams that need to track inbound client inquiries, manage job orders like deals, and keep follow-ups consistent across the team.
LeadHeed CRM keeps contacts, leads, pipelines, and automation in one simple workspace.
Features:
✓ Online form builder + form templates
✓ Capture, qualify, and track leads in one place
✓ Workflow automation to reduce manual follow-ups and keep deals moving
✓ Sales pipeline management to organize opportunities by stages
✓ Free 14-day trial with no credit card required
| Pros | Cons |
| ✅Strong fit if you need a simple CRM for recruiting to manage client leads and job orders ✅Automation helps recruiters follow up on time without extra manual work ✅Clear pipeline view helps leaders track what is moving and what is stuck ✅Easy starting point (free plan) for small to mid-sized staffing teams |
❌It is not positioned as a full ATS replacement, so many agencies still use a separate ATS ❌Best results require consistent updates to stages, tasks, and notes |
Plans & Pricing:
Free: $0/month (up to 3 users)
Pro: $15/month [$12/month, if billed annually]
Elite: $35/month [$28/month, if billed annually]
Free Trial: 14 days
Conclusion
The right recruitment CRM software keeps your agency organized when hiring moves fast. It brings candidates, clients, pipelines, and follow-ups into one place, so your team stops chasing updates and starts focusing on placements.
If you want a simple CRM that keeps staffing follow-ups consistent and deals moving, sign up for LeadHeed and set up your first automated pipeline in minutes. 14-day free trial, with no credit card required.
FAQs
What is the best crm for recruiting for a small staffing agency?
The best crm for recruiting for a small team is the one your recruiters will actually use every day. You need a simple recruitment crm software like LeadHeed that helps you track conversations, move pipelines, and follow up on time.
What is the difference between a recruitment crm system and an ATS?
A recruitment crm system helps you manage relationships and nurture candidates and clients over time, while an ATS helps you manage applicants for a specific job and move them through the hiring process.
Can a talent acquisition crm replace an ATS?
A talent acquisition crm works best for building talent pools, running outreach, and re-engaging candidates, while an ATS works best for job-based hiring steps like applications, interview scheduling, approvals, and offer stages.
If you hire in high volume or need strict job workflows, keep an ATS. If you mainly source and nurture talent before roles open, a talent acquisition crm can cover a big part of your process.
What features should a crm for staffing agency have?
A strong crm for a staffing agency should support both recruiting and client work. Focus on features that reduce missed follow-ups and keep the pipeline clean:
- Candidate + client records with full communication history
- Pipeline stages for deals, roles, and candidate progress
- Task management and reminders
- Email tracking and templates for faster outreach
- Reporting for pipeline health, conversions, and recruiter activity
